Every time you pay employees, you and your employee both owe Uncle Sam. Your business and its employees might also contribute to employee health and retirement plans. All accrued expenses are liabilities on your balance sheet until they’re paid. An accrued payroll employer may have both liabilities and expenses for the same employee, due to paid time off. For example, say an employee has 24 hours of PTO and has already taken eight hours off. Those eight hours have already been paid out and are an expense.
Some withholdings, such as health insurance, were recorded as reductions of the company’s expenses in Hourly Payroll Entry #1. We will assume the amounts in the following Hourly Payroll Entry #4 were remitted on payday. To keep it simple, let’s say you use a bi-weekly pay period, and there is no state income tax.
The remittance advices may be sent by email or printed and handed out manually. At the end you have the net income payable to your employees. You can look at your general ledger and understand what’s going on with your payroll entries. You can use accounting software like QuickBooks to automate some of the steps. If you’re using the wrong credit or debit card, it could be costing you serious money.
One of the biggest expense categories for most small businesses is employee wages. In fact, salary expenses can take up to 50% of your total budget. Be sure that you add together only the hours that they’ve worked that https://www.bookstime.com/ they have not been paid for. That way, they know when to expect a paycheck, and you know the period to calculate their pay for. Plus, most states have a required pay frequency—make sure you’re familiar with these laws.
The current social security tax rate is 12.4% which is equally shared by the employee and employer. The social security tax has an upper limit called social security wage base. The cap is $128,400 for 2018 and is adjusted periodically in line with cost of living adjustment.